Human Resource Administrator

Job Profile
The HR and Admin Officer is directly responsible for the employee life cycle management of all employees. In addition s/he will lead the administrative function in the company, manage the admin assistant and in his/her absence handle administration directly.
Overview of the role:
Areas of Responsibility:
Recruitment:
1. Maintain a database of budgeted positions viz-a-viz current status, number of vacant positions and work towards providing suitable manpower for vacant positions.
2. Get directions on new positions/gaps, contribute actively in planning the recruitment cycle of such new requirements and implement them.
3. Completely responsible for recruiting all the positions in the company
4. Generate offer letters; contract letters for the selected candidates issue them.
5. Collect documents from employees as per standard checklist
6. Maintain the personal files of the positions and update them regularly.
On boarding and Induction:
1. Responsible for planning and ensuring systematic induction for all new employees of the designations.
2. Ensure that induction plan is signed off and filed in the personal file of all employees.
Attendance and Leave management:
1. Track the attendance of all staff day wise as per organization requirement and communication.
2. Track leave database, eligibility, availed and closing balances of leaves.
3. Provide this information on monthly basis to the Assistant HR and admin officer for payroll input.
Salary Processing / Payroll
1. Provide payroll inputs such as attendance summary, leave summary, other deductions to payroll employee wise in specified format for processing payroll.
2. Review and updating of data in the system on regular basis
Employee data
1. Maintain the complete data base of all employees in payroll and update them regularly with any changes
2. Maintain and update the organograms for the company

Performance Management
1. Track Probation reviews with timelines and ensure outcomes are communicated formally through letters.
2. Communicate the process of monthly/ annual / midyear appraisals, receive, verify the forms and share the consolidated outcome in specified formats.
3. Ensure that contract renewals are done in a timely manner.
Employee Separation
1. Ensure resignation letters are received for employees who intend to leave.
2. Conduct exit interviews in specified formats and share with Manager HR and admin on a monthly basis.
3. Follow up for the clearance certificate and ensure final settlement is done within standard agreed timeline.
Data Management
1. Maintain the HR files such as employee personal files, recruitment file, PF related documents at the district level
Employee Engagement
1. Coordinate and manage a wide range of employee engagement activities on regular basis
2. Collaborate with departments / activities that will maximize employee engagement and satisfaction
3. Organize and facilitate the monthly – quarterly – half yearly – yearly staffing reviews
4. Support the various functions during the onboarding of new joiners to ensure the orientation process is properly completed
Preferred Education Background:
Post-Graduation/ Diploma in Human Resources, or Social Sciences,
Preferred Work Experience:
Minimum 3-5 years of experience in HR and Admin
Preferred Skill Set:
Good knowledge of computer - Windows and Microsoft Office applications (Outlook, Word, Excel)
Fluent in English