Invoicing Clerk

Position : Invoicing Clerk .
Location : Nairobi.

Company Description.
Employd Staffing Solutions Ltd is a comprehensive Human Capital Consultancy firm based in Nairobi County, Kenya. Our core HR activities include Recruitment, Labour Outsourcing, Payroll Management, and Employee Trainings. We build fruitful relationships with our clients and always aim to add value to their business by improving the efficiency of their HR activities and increasing the return on their Human Capital spend.

Key Responsibilities:
Process and manage invoices for the company.
Verifying the accuracy of invoices and ensuring they comply with company policies and procedures.
Clearance of all Vanmen and sales staff in a timely and accurate manner by reconciling stock out and stock in.
Reconciling Debit and Credit entries to the quickbooks.
Reconciling discrepancies in invoices and receipts Reconciling payments received with outstanding/overdue invoices.
Receiving and processing customers as approved by the National Sales Manager
Support accounts payable and accounts receivable by generating accurate, complete, and timely invoices using quickbooks.
Resolve customer billing errors and other customer queries and address them to the satisfaction of the Customer.
Communicate with customers regarding billing issues, discrepancies, and overdue payments.
Maintaining accurate and organized records of invoices, payments, and receipts.
Work closely with other departments such as finance, sales, and dispatch, to ensure that invoice processes run smoothly.
Creating and maintaining accurate records of all invoices by filing them daily.
Preparing, printing and sending out invoices to customers daily as required.
Qualifications.
At least 1-2 years’ experience in sales / invoicing management
Competency in MS Office, databases, and accounting software.
Knowledge of popular invoicing and accounting software systems, especially quickbooks is key to being successful in this job.
Ensuring all invoices are processed accurately and maintaining records that correspond with the invoice process as errors are not allowed.
Skill required for maintaining and organizing financial records, including receipts, invoices and other financial transactions by managing receipts, debits, credit, invoice papers, files,