Procurement Officer

Procurement Officer Vacancy-Nairobi-Hospital

Emerge Egress Consulting is a HR Management & Training Consulting Firm established in 2017 based in Nairobi. In essence it focuses in Recruitment, Business & Marketing Strategy and Training Programs for various sectors. We partner with clients in various industries and sectors in order to meet their various needs.

Role Objective:
Our client seeks a competent procurement officer to manage end to end procurement activities in their healthcare facility in Nairobi.

Core Duties and Responsibilities
• Assist in preparing annual budgets and procurement plans.
• Assist in contracting processes from creation to closure, maintain and update the suppliers register, ensure fairness and transparency in the tender process.
• Receive, inspect, and accept/reject goods in coordination with user departments as per the specifications, quality, quantity, and price on the Local Purchase Orders when need arises.
• Ensure that standards of operation in line with Hospital policies and protocols are maintained in line with procurement best practices.
• Ensure compliance with procurement regulations and company policies.
• Monitor supplier performance, review, and implement new supply chain practices as needed and develop supply options and contingency plans to avoid stockouts.
• Meet with suppliers to discuss performance metrics and production forecasts.
• Source organization requirements competitively and develop cost forecasts.
• Monitor and share information on market trends, prices, and quality factors affecting supplies.
• Ensure low-cost spending while maintaining specifications and quality.
• Assist in the disposal of obsolete assets through various methods such as public auction, public tender, and trade ins to free up storage space in the storage
• Develop and implement supply chain procedures and systems for efficiency.
• Conduct supplier evaluation, tender evaluation, and vendor database management.
• Ensure procurement processes' integrity, compliance, fairness, accuracy, and openness.
• Monitor track and expedite all procurement activities and delivery status of goods/services.
• Maintain an effective store management system where all expenses are monitored and charged to the appropriate department.
• Issue out RFQs and receive & evaluate Purchase requirements
• Raising, processing & dispatching & Local Purchase Orders
• Follow-up on issued & overstayed orders, deliveries as required
• Organize for samples, testing and evaluation of new products.
• Maintain cordial and meaningful supplier relationships and coordinate vendor disputes for account matters.
• Undertake an in-depth analysis of all bids received in response to each quotation to identify the response that best meets the requirements and aligns with the terms and conditions of Hospital’s procurement policy.
• Conducting all commercial negotiations.
• Proactive update on stock out, oversee stock levels and logistics, price change and extreme probability based on market feedback.
• Contribute to the development and creation of procurement procedures and practices as required consistently.
• Perform any other duties as may be assigned.

Key Competencies
• Ability to work independently and in a team while upholding collective responsibility
• Excellent People Skills
• Exceptional Negotiation and Communication Skills
• High integrity driven person.
• Excellent Problem solving Skills.
• Excellent Planning & Organizational Skills.
• Great Analytical Skills.

Job Specifications and Qualifications
• Diploma in Supply Chain Management, Procurement Management or related field.
• At least 2 years’ proven experience in healthcare facility.
• Knowledge of procurement software & ERP SYSTEMS.
• Proficiency in MS Office Suite.
• CIPS/KISM/CPP certification
• Proficiency in procurement software or ERP systems.