Events Assistant-Nairobi

Events Assistant Vacancy-Nairobi

Emerge Egress Consulting is a HR Management & Training Consulting Firm established in 2017 based in Nairobi. In essence it focuses in Recruitment, Business & Marketing Strategy and Training Programs for various sectors. We partner with clients in various industries and sectors in order to meet their various needs.

Role Objective
The main aim of this role is to ensure that there is proper coordination and relationship management of the entire events process as well as ensuring the business goal of sustainability of the department. The individual should be up to date with the current trends in the industry.

Core Duties and Responsibilities
• Act as the focal point, develop, and manage relationships with stakeholders and partners and organizations related to individual, corporate and other stakeholders.
• Preparation and execution of all events contracts, oversee that all indications on the agreement are met and meet the client’s needs.
• Liaised with clients to understand their event objectives, preferences, and budget
• Created detailed event proposals and timelines to ensure all elements are aligned with client expectations.
• Engaging in all events promotional and marketing efforts.
• Source and implement various events for individual, corporate, virtual and hybrid events.
• Develop and execute full communications plans for each event and the strategy for the events.
• Drafting of concepts and themes creatively to suit each of the clients’ needs and satisfaction.
• Design various events program depending on the needs and preferences of each client.
• Developing and managing events reports in a timely fashion.
• Provide full end to end events planning before, during and after, implementation, and logistical support services.
• Managing and contacting event subcontractors, vendors and other key stakeholders as required.
• Design Organize and Coordinate the development of event materials for attendee and other promotional items or packs.
• Conceptualizing and implementing event concepts and themes.
• Ensuring that set-up, tear-down, and clean-up operations are done to the organization’s standards.
• Seeking sponsorships as needed whilst also developing different ideas to bring revenue.
• Addressed and resolved any event-related issues or emergencies promptly.
• Conducted post-event evaluations to assess the success of the event and gather feedback for improvement.
• Maintaining partnerships with vendors and overseeing the set-up, execution and closure of events.
• Any other duties assigned.

Job Specifications and Qualifications
• Diploma or Degree in Marketing, Business Management, Hospitality, Communication, or related field.
• At least 2 years relevant experience in corporate events.
• Certifications in event planning or related fields is an added advantage.
• Flexibility to travel and flexibility.

Key Competencies
• Highly creative
• Concept planning skills.
• Strong Time Management skills
• Admirable organizational skills
• Commercial acumen skills
• Impeccable attention to detail.
• Conflict Management skills
• Strong communication skills.
• Ability to work under pressure.
• Impressive customer service skills.