Executive Assistant
Nairobi, Nairobi
Posted 2 days ago
- Company:
- Orchid HR
- Company Description:
- Orchid HR has been serving a wide variety of industries as human resource advisors, consultants, and on-site HR departments since 2010. Our core business is to provide our corporate clients with human capital solutions that result in measurably improved employee and organizational performance while minimizing employment practice risk. We assist organizations troubleshoot, establish and outsource essential Human Resource functions.
- Contract Type:
- Full Time
- Experience Required:
- 3 to 4 years
- Education Level:
- Bachelor's Degree
- Number of vacancies:
- 1
Job Description
Location: Nairobi, Kenya
Reports To: Chief Executive Officer (CEO)
Position Summary: We are seeking a highly organized and proactive Executive Assistant to
provide comprehensive support to our CEO. The ideal candidate will possess exceptional
organizational skills, a high level of professionalism, and the ability to manage a diverse range of
tasks with discretion and efficiency.
Key Responsibilities:
1. Administrative Support:
o Manage the CEO’s calendar, schedule meetings, and coordinate appointments.
o Prepare and edit correspondence, presentations, reports, and other documents.
o Handle phone calls, emails, and other communications on behalf of the CEO.
2. Meeting Coordination:
o Organize and coordinate meetings, including preparing agendas, taking minutes,
and following up on action items.
o Assist in the preparation of materials for board meetings and other important
events.
3. Travel Management:
o Arrange and manage travel itineraries, accommodations, and logistics for the
CEO.
o Ensure all travel arrangements are cost-effective and aligned with company
policies.
4. Confidentiality and Discretion:
o Handle sensitive and confidential information with utmost discretion.
o Maintain confidentiality of all corporate, personnel, and research matters.
5. Project Assistance:
o Assist the CEO with special projects and research as needed.
o Provide support in the planning and execution of company events and initiatives.
6. Office Management:
o Oversee office supplies, equipment, and facilities to ensure a well-functioning
work environment.
o Coordinate with other administrative staff to support office operations.
Qualifications:
• Bachelor’s degree in business administration or related field preferred.
• Minimum of 3-5 years of experience as an Executive Assistant or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Exceptional organizational and time management skills.
• Strong verbal and written communication skills.
• Ability to work independently and as part of a team.
• High level of professionalism and discretion.
• Strong problem-solving skills and attention to detail.
Working Conditions:
• Full-time position based in Nairobi, Kenya.
