Assistant Accounts Receivable
NAIROBI, Nairobi
Posted 4 days ago
- Company:
- Orchid HR
- Company Description:
- Orchid HR has been serving a wide variety of industries as human resource advisors, consultants, and on-site HR departments since 2010. Our core business is to provide our corporate clients with human capital solutions that result in measurably improved employee and organizational performance while minimizing employment practice risk. We assist organizations troubleshoot, establish and outsource essential Human Resource functions.
- Contract Type:
- Full Time
- Experience Required:
- 5 to 10 years
- Education Level:
- Bachelor's Degree
- Gender:
- Any
- Number of vacancies:
- 1
Job Description
LOCATION: Nairobi
INDUSTRY: Medical Supplies or Pharmaceuticals
We are seeking a detail-oriented and results-driven Assistant Accounts Receivables Officer to join our team in the medical supplies industry. The ideal candidate will have at least five years of experience in the medical supplies or pharmaceutical industry and a strong background in finance.
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Key Responsibilities:
1. Manage the accounts receivable process, including invoicing, collections, and reconciliations.
2. Ensure timely and accurate posting of customer payments in QuickBooks.
3. Monitor aging reports and follow up on overdue accounts to minimize outstanding balances.
4. Handle customer inquiries regarding billing and payment discrepancies professionally.
5. Prepare and submit regular accounts receivable reports to management.
6. Assist in month-end and year-end financial closing processes.
7. Ensure compliance with company policies and accounting standards.
8. Collaborate with the sales and finance teams to resolve customer account issues.
9. Generate and send out invoices
10. Management of petty cash transactions
11. Follow up on, collect and allocate payments
12. Monitor customer account details for non-payments, delayed payments and other irregularities
13. Research and resolve payment discrepancies
14. Prepare profit and loss statements, monthly expense comparison, bank reconciliations and petty cash reports
15. Enter all invoices into Quick Books.
16. Send all payment confirmations to suppliers
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Qualifications and Requirements:
1. Bachelor’s degree in Finance, Accounting, or a related field.
2. CPA Level 2 or 3 certification is required.
3. A minimum of 5 years of experience in the medical supplies or pharmaceutical industry in a similar role.
4. Proficiency in QuickBooks and Microsoft Office Suite (especially Excel).
5. Strong knowledge of accounts receivable processes and financial principles.
6. Excellent communication and interpersonal skills.
7. High attention to detail and ability to meet deadlines.
8. Problem-solving skills and ability to work independently.